Ride Managers - Forms
Endurance riding would not exist without ride managers! You are to be commended for making it possible for riders to participate in the sport.
Here are the materials necessary to get you started, to put on a ride, and to report your results to the AERC office. A couple months before your ride, a form will come by mail for you to request forms for ride results, etc. (If it's your first time, check the "send me the full packet" box.) Your forms should arrive in plenty of time before the ride. If you have any questions, please contact the office by phone: 866-271-2372.
Ride Sanctioning
Getting Started
Insurance
Control Judge/Veterinarian Information
Forms for Your Ride
Ride Management Software
Post-Ride: Report Results
Other Post-Ride Forms
National Championships Forms
Ride Sanctioning
Ride sanction forms, whether done by mail or online, go first to your Regional Sanctioning Director for approval and then onto the AERC office. Sanction fees are explained on the forms.
Ride sanctions must be received for approval by your Regional Sanctioning Director at least 120 days before the actual ride date, and received by the AERC administrative office at least 90 days before the ride. Other rules regarding sanctioning may be found under Rule 11 in the AERC rule book.
Ride Sanctioning request form (to be mailed or faxed to your Regional Sanctioning Director)
Online sanctioning: Go to the online member services page, enter your membership information, and continue with the Request Ride Sanctioning option
The ride sanction help page will assist you in preparing your first online ride request
Special Event or Special Qualification Ride Sanction Requests
If you wish to sanction a ride which is a Special Event or Special Qualification Ride (please see AERC Rules 3 and 11) you must contact the AERC office with your request. You may use the online sanction form, but be sure to inform the AERC office that this is a Special Event or Special Qualification Ride request.
Getting Started
AERC Ride Managers Handbook: This is a useful manual for all ride managers. To receive a printed booklet by mail, phone the office (866-271-2372).
Ride Flyer/Entry: Send your ride flyer/entry in MS Word or PDF format to endurancenews@foothill.net and it will be linked to the popular AERC online calendar
You will receive an order form in the mail for you to order AERC rule books, ride results and BC forms, etc. If you wish, you may download an Ride Manager Order Form. Return the form to the AERC office by mail or fax (530-823-7805).
Ride Change Request Use this form if a change is needed to your ride date, location, distance, etc.
Member and Equine AERC Numbers: Look up a member or equine to find their AERC number.
Current Member List: Use your member login to print or save a list of all current AERC members. Need assistance? Go to the help page
Insurance
To request a Certificate of Insurance please fill out the Request for Certificate of Insurance form. Fax or mail the form to Equisure, Inc. (information at bottom of form). Be sure to choose whether you will need Proof of Insurance or Additional Insured:
- Proof of insurance: the landowner/facility will receive a certificate showing that AERC has insurance. A copy of the same certificate will also be sent to the ride manager and a copy to AERC.
- Additional Insured: the landowner/facility will be added as additional insured and if a loss should occur AERC would share their insurance limit with the landowner/facility designated.
Control Judge/Veterinarian Information
Certified AERC Control Judges (Note: These are veterinarians who have passed the AERC examination, but may not be current members.)
Regional Control Judge list help page. Use member login to get a listing of all AERC members who are veterinarians in a region. Note: These may not all be equine vets.
Guidelines for Judging AERC Endurance Competitions (vet handbook), updated for 2009 (21-page PDF)
The Control Veterinarian DVD: This informative DVD is a great review for current control judges, a teaching tool for new control judges, and helpful for ride managers and riders to learn what to expect at control checks. The DVD is available by request from the AERC office.
Forms for Your Ride
AERC Rider Cards:
Ride Management Software
Ride management software for use at your ride on a laptop running Windows is now available. This software will provide:
- Periodic updates of the AERC Membership / Horse database for accurate reporting
- Automatic entry number assignment
- All time calculations done within the program
- All placings calculated by the program
- BC calculations
- Easily output results reports (including First Weight Division, Top Ten, Turtle and Middle of the Pack)
- Extract of results in AERC format for uploading results to AERC
- eMAIL of entry confirmation
- Financial reporting
The software can be downloaded per these instructions.
Post-Ride: Report Results
There are a variety of ways to send word on your ride results: on paper via mail or fax, online, or with one of the alternate programs given here. Contact the AERC office if you have any questions about reporting your ride results.
Enter Ride Results online
Excel Spreadsheet for ride scoring and management, contributed by Linda and Bo Parrish.
Other Post-Ride Forms
National Championships Forms
Interested in hosting an AERC National Championships ride? Fill out one of these application forms and send it to the National Championship Committee chair. Prefer to fill out the form on computer? Select the first one, which is a Word document that you can fill in on your computer, then send via email. If you want to print out the form and mail it in, click on the PDF form.
If you would like other forms or information on this web page, please contact aerc@foothill.net or phone the AERC office at 866-271-2372.
Last Updated:
12/18/2011